Host Site Resources

HOST COMPANIES

The International Exchange Center of the American Immigration Council serves as a State Department designated third party sponsor for J-1 trainees and interns. We assist you through the application process and offer support and guidance for the duration of the trainee or intern program.

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LINKS AND RESOURCES 

• Quick and Easy Do's and Don'ts for Host Companies
• Host Site Visits

• Host Site Handbook [1]
  [2]

• 30 Day Program Evaluation Survey [3]
  [4]

• Mid-Stay Evaluation for J-1 Trainee/Intern [5]
  [6]Mid-Stay Evaluation for J-1 Supervisor [7]
  [6]

• End-of-Stay Evaluation for J-1 Trainee/Intern [8]
  [9]End-of-Stay Evaluation for J-1 Supervisor [10]
  [11]

• Can an Internship Be Paid or Unpaid? [12]

• Tax Assistance for J-1 Participants [13]

• Ideas Across Borders [14] (Click to download our brochure)

• J-1 Visas: Changing America, Changing the World [15]

• Quarterly Report #1 [16]

• Quarterly Report #2 [17]

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QUICK AND EASY "DO's" AND "DON'Ts" FOR HOST COMPANIES

Here is a quick summary of the role of the company in hosting a J-1 exchange visitor. For more information please refer to your Host Company Handbook or contact the staff of the International Exchange Center.

Do:

1. Stick to the training plan on form DS-7002;
2. Make your exchange visitor feel at home in your organization and involve them in cultural opportunities;
3. Ask your exchange visitor about their home culture. Be aware of, and sensitive to, cultural differences;
4. Consult the International Exchange Center before making any changes to training already in progress. This includes ending the program early;
5. Complete and return mid-point and final evaluations.
   

 

Don’t:

1. Change your exchange visitor’s visa status during or after their program;
2. Treat your exchange visitor as an employee at will;
3. Hesitate to ask questions;
4. Forget to keep the International Exchange Center updated of any changes;
5. Assume that your own experiences with the exchange visitor’s culture make you an expert on it. There are always new things to learn!

 

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HOST SITE VISITS

We often receive applications from small companies who are interested in hosting a J-1 exchange visitor.

Federal J-1 program regulations require that host companies with fewer than 25 employees or less than $3 million in gross annual revenue be visited by an American Immigration Council representative prior to the first application approval.

The Host Site Visit usually only takes about 30 minutes, and helps us to ensure that the J-1 trainee/intern and the Host Company will have a positive exchange experience.

HOST SITE VISIT POLICIES:

• The Host Site Verification fee is $500 and should be submitted with the application packet. (For more on our fees, vist the Fees [18] page)
• The International Exchange Center has up to 30 days to conduct the visit.
• An application with a Host Company that requires a visit is not eligible for expedited processing.

REMINDERS FOR THE DAY OF THE VISIT:

• Try to schedule the visit on a day that the J-1 trainee/intern’s supervisor and other employees are present in the office.
• The company representative should be prepared to show the American Immigration Council representative the facility and J-1 trainee/intern’s workspace.
• The company representative should be able to explain the training as stated on the form DS-7002.